Financial Recording

• Record daily financial transactions, including:
  • Cashbooks
  • Accounts payable transactions
• Record monthly financial transactions, including:
  • Nominal journals
  • Depreciation
  • Audit, bonus, and leave provisions
  • Wage and salary journals
  • Interbranch transaction journals
  • Accruals and prepayments
  • VAT-related journals
  • Corrective journals
• Ensure accuracy and completeness of the general ledger through monitoring and maintenance of all accounts

Reconciliations

• Monthly reconciliation of two bank accounts
• Staff loan accounts
• Clearing accounts
• VAT accounts
• EMP201 accounts
• Wage control accounts
• Petty cash
• Balance sheet reconciliations
• Creditor reconciliations

Budgeting, Forecasting, Analysis & Reporting

• Prepare GP budgets for sales representatives
• Compile annual financial budgets and forecasts
• Produce daily GP reports and graphs
• Assist with costing of new projects and purchases (e.g. vehicles, software)
• Compile management reporting packs
• Analyse income statement against budget and historical data; investigate variances
• Prepare GP reports per sales representative, item, and customer
• Analyse vehicle costs, kilometres, and mileage

Taxation & Compliance

• Submit SARS tax returns via e-Filing (EMP201 and VAT201)
• Process SARS payments
• Ensure compliance with relevant laws and regulations

Accounts Payable & Receivable

Accounts Payable

• Process daily payments
• Ensure all invoices and credit notes are captured for goods received and returned
• Obtain supplier statements
• Review and sign off creditor reconciliations
• Approve month-end supplier payments
• Manage new supplier applications
• Supervise creditors clerk

Accounts Receivable

• Manage debtors book
• Assist with problematic debtors
• Manage credit limits
• Oversee opening of new customer accounts (credit vetting and reference checks)
• Manage handover of overdue accounts to attorneys
• Supervise debtors clerks and ensure timely response to queries

Human Resources Support

• Review and approve weekly wages
• Prepare new employee contracts
• Maintain employee leave schedules
• Submit WCA annual return of earnings and payments
• Prepare monthly payroll-related information for head office (vehicle costs, staff loans, GP for commission calculations)

Audits

• Prepare annual external audit file
• Assist with year-end stock takes and spot checks
• Verify stock processes with buyer
• Conduct internal audits for AP and AR
• Review AP and AR selections; accrue for bad debts, goods in transit, and credit notes
• Review audit provisions and journals
• Complete IT3a / IRP5 payroll reconciliations

Insurance Claims

• Process and submit insurance claims to head office
• Follow up on claim payments

Other Duties

• General filing
• Assist with IT-related issues
• Prepare wage statistics for Stats SA
• Assist with tenant lease queries and payments
• Handle traffic-related matters (fines, vehicle registrations, ownership transfers