Job Description
Job Title:
Procurement Officer
Job Purpose:
Our client is seeking a Procurement Officer to manage the procurement process by sourcing goods and services in a timely and cost-effective manner, maintaining strong supplier relationships, and supporting efficient purchasing processes.
Responsibilities:
- Maintain and update the procurement system accurately and timeously.
- Establish, update and maintain vendor records, supplier lists and supplier details.
- Source and vet suitable vendors and products in line with business requirements.
- Obtain quotations, compile price comparisons and maintain accurate price lists.
- Ensure product specifications and procurement information are accurately recorded.
- Assist with creating purchase orders as required.
- Order and re-order goods and materials required for projects and daily operations.
- Manage vendor contracts, special orders and related procurement administration.
- Expedite outstanding procurement orders and follow up on delivery requirements.
- Liaise with Operations, Projects, Finance, Accounts Payable and other departments on procurement-related matters.
- Prepare procurement reports, spreadsheets and records to the required standard.
- Ensure procurement activities comply with company policies, procedures and applicable systems.
- Monitor vendor service levels, product quality, pricing and procurement variances.
- Operate SAP and/or other applicable systems to support effective procurement administration and reporting.
- Manage fleet vehicle administration, including coordinating servicing and maintenance, obtaining required approvals and managing fleet cards.
- Liaise with the vehicle tracking service provider regarding vehicle tracking requirements and related administration.
Qualifications & Experience:
- Grade 12 qualification.
- Diploma or Degree in Supply Chain Management, Procurement, Logistics or a related field.
- Minimum of 3–5 years’ experience in a procurement or purchasing environment.
- Experience within the mining, manufacturing or industrial sectors.
- Knowledge of procurement principles, contract management and supplier relationship management.
- Proficiency in Microsoft Office, particularly Excel.
- Experience with ERP or procurement systems, preferably SAP or a similar system.
- Strong negotiation and communication skills.
- Excellent planning and organisational abilities.
- High attention to detail and accuracy in document, cost and payment administration.
- Ability to work under pressure and meet deadlines.
- Self-motivated, enthusiastic, proactive and able to work effectively as part of a team.
- Professional, reliable and able to handle confidential information appropriately.