• Support the bid team throughout the bid process, including pre- and post-submission analysis.
• Maintain bid status updates, communications, and CRM records.
• Manage, review, and update bid library content.
• Liaise with Solutions Teams and Product Specialists to create and maintain bid solutions and compliance documentation.
• Coordinate the updating and maintenance of employee CVs and qualifications through the HR team.
• Coordinate bid production activities for prequalification questionnaires.
• Ensure bid responses meet quality standards and target win rates.
• Plan and coordinate bid responses to ensure submissions are completed within deadlines.
• Consolidate content from contributors into the required format and identify gaps for escalation.
• Review and interpret client bid documentation, submission requirements, and deadlines.
• Contribute to proposal writing, content development, and presentation.
• Ensure compliance with bid procedures, governance requirements, and best practices.
• Conduct and coordinate market research to support bid submissions.
• Support the writing, editing, and review of proposals.
• Assist with proposal review sessions and brainstorming meetings when required.
• Ensure all bid submissions comply with company branding guidelines.
• Maintain accurate and up-to-date company CVs.
• Develop and maintain the bid knowledge library and model responses in collaboration with the Solutions Team.
• Assist with planning and coordinating the monthly reporting cycle.
• Lead assigned topics and collaborate with subject matter experts to obtain relevant content and updates.
• Maintain current and accurate standard company information and compliance documentation.
• Ensure timely and accurate communication with external stakeholders involved in proposal production.
• Ensure effective internal communication regarding the production and delivery of bid proposals.
• Provide regular updates and reports to the Bids Manager.
• Support members of the Bid and Sales Teams and contribute to a positive team environment.
• Perform additional ad hoc duties as required to support the Bids Management function.

Qualifications and Experience:

• 1–3 years' experience in a bids, proposals, or tender environment.
• Excellent written and verbal English communication skills.
• Experience within the energy, water, or professional services sectors preferred.
• Knowledge and understanding of public sector bidding processes.
• Knowledge of public procurement regulations and procedures.
• Experience working with public sector organisations.
• Proven ability to manage multiple projects and meet time-critical deadlines.
• Advanced proficiency in Microsoft Office, including Word, Excel, PowerPoint, Project, and Visio.
• Strong written, analytical, and numerical skills.